Posts Tagged ‘communication’

Are You In Constant Contact?

Saturday, January 15th, 2011

You just don’t know what your employees and customers are thinking if you don’t stay in constant contact with them; you need what they know to be successful and to drive greater results. And staying in touch is good, but staying in constant contact is better.

In an earlier blog post, author Seth Godin suggested that we end the annual reviews, big sales meetings and other large events, and instead, move to “frequent cheap communication” – that is, constant meaningful contact.

Let’s see the value of this in the workplace.

Constant contact (communication) with employees provides:
1. A venue for providing feedback to reward exceptional performance and to correct problem performance.
2. A connection to employees’ ideas, social connections and thoughts to drive business opportunities.
3. The ability to relate to employees as people – that critical personal connection that drives loyalty and inspires performance.

Constant contact with customers provides:
1. The venue to ask meaningful questions about service levels, needs, values and expectations.
2. The ability to assess new products, services and ideas before they are fully invested in or initiated.
3. The ability to relate to customers as people – that critical personal connection that inspires loyalty.

Remember that communication is the method to move today’s enormous amounts of information. It is less effective if delayed until a major event. It is most effective in the personal one-on-one connection that happens regularly, clearly and intentionally.

Is it a requirement of your culture to stay connected to your customers?

Is it part of your management and leadership style to stay connected to your employees?

In today’s instant information age, check in on the frequency that you stay in touch. Constantly ask what your employees and customers think. Then get good at listening and using what they tell you.

For more information on connecting to and inspiring employees, check out Fire Up! Your Employees and Smoke Your Competition, and other tools at www.LiveFiredUp.com.

Your Culture Can Inspire or Destroy

Monday, November 8th, 2010

You know how the quote goes: “Mushroom management: the practice of keeping people in the dark and every now and then dumping dirt on them.” You may know another ending as well. That approach may work for mushrooms but it is what destroys performance in today’s economy.

What had me thinking about mushrooms is a program I have been presenting to companies on workplace culture – and how it inspires or destroys exceptional employee performance.

Most organizations, particularly in the recession, have reverted back to the mushroom culture – the culture of keeping employees in the dark and feeding them half-truths. Think how dangerous this is to performance, customer loyalty, employee loyalty and business sustainability.

In a highly connected workplace, employees need constant clear contact from management – to keep things focused and to successfully manage the information employees encounter during the day. In the absence of clear communication from management, employees fill in the details with supposition, hearsay and misinformation. Limiting information in today’s workplace is the same as taking away manufacturing employees’ equipment and still holding them responsible for their work.

So, in a challenging economy, it time to reassess whether you have a mushroom or an open-air culture:

1. Is there a constant flow of information from management to employees? This could be in the form of a weekly e-mail, post on an intranet or even a recorded call.

2. Is there an easy and effective flow of information from employees to management? Is it easy for employees to share what they hear, think about and are concerned with? This could be an idea center on the intranet, a special management e-mail site for ideas or comments or other idea centers.

3. Is every effort made to keep the organization aware and focused on events that affect the strategy, direction and business purpose? Constant repetition of the mission statement, key strategic objectives, customer service slogans, etc. helps employees stay aware of what is important among the significant distractions they encounter each day.

When we find ourselves in new or challenging territory, we frequently share less of what we know and think; we play our hand close to the vest. As we do this, our employees do not know how to respond. They need our guidance and constant communication to help them stay focused and to navigate a changing workplace. The best ideas for responding to any challenging or constantly changing environment do not come from being kept in the dark. We all work better when we love where we work.

Please contact me to help you develop a powerful employee-focused workplace culture. Be sure to forward this to someone who can benefit from it.

Stop Spreading Rumors

Sunday, October 25th, 2009

Years ago, we didn’t have enough information; today we have too much. We are in constant contact with our world. Be it Twitter, Facebook, e-mail or texts, morning, noon and night we are communicating – we are moving information. Think of it this way – we have the networks and the mechanism in place to convey meaningful information – but we don’t. We spread rumors – and by rumors I mean we spread what we think, even though it may not be accurate or true. We don’t take the time to check our facts – we just say what we hear. We just pass it on. We keep the rumors going, getting better and more outrageous as they go.

This struck me today as I was reading Frank Rich’s Op-Ed in the NY Times about balloon boy. Reading this weeks piles of press and tons of tweets on the balloon boy hoax made me think of George Saunders great essay, “The Braindead Megaphone” (be sure to read it if you have not). His point is that we always listen to the loudest voice – the media, the politician, anyone with a microphone, large television or radio audience, anyone with large network followers. And because it is the loudest, we follow. Lemmings. Autobots. Just because it can be said, does not mean that it is true. And just because it is the loudest does not mean it is true. It is time to fact check. It is time to pack our brains when we pack our lunches and fight the urge to pass on rumors. And a rumor is something that has not been substantiated with fact.

Remember the children’s game, “whisper down the lane” where a message is whispered to one person at one end of a circle, and each -person whispers the message to the next. The message at the end is different from the beginning. This is how information moves today. Someone hears something (may or not be true) and passes it on from network to network. Two problems. First, the message is frequently passed on without any critical thinking or assessment (rumor started). Then, as it moves, it morphs into an even greater rumor (rumor embellished) – mostly because those hearing it and passing it on are also not checking the facts. Start a discussion of health care and some have morphed the message to death camps. Start a discussion about a flu strain and we have people saying that vaccines are intentionally infecting people. Start a discussion about equality and we have people fearing the breakdown of families. Check your facts. Stop spreading rumors.

Want to see what I mean? Carve out one hour and review all the tweets, Facebook posts, radio, TV and text messages you receive. Then evaluate:
• How many were meaningful?
• How many were true?
• How many made a difference?
• How many added value?
• Which are worthy of passing on?

We have an amazing world where scientific information doubles every 2-3 years. The pace of change is extraordinary, meaning that we have access to more and more information every day. Our ability to access this information and to be connected to networks of people now changes how we use this information. We must become more critical in our assessment and evaluation of information. If we are relying on the information to make an informed decision (politics, health, investing, workplace, family) then we must check our facts, own our decisions and stop spreading rumors. Not that we have to do that with everything. If you like green grapes better than red, tweet, text or e-mail. But if is about healthcare, a new business competitor in town or something that will affect your health, check the facts.

We are in age that lets us constantly communicate. In the past when we had less technology, the critical issue was expanding the communication process (the movement of information) so that we could get more information out to people. In business, managers were more informed (and could be) than their employees; managers were in charge because they had information employees did not have. Managers had the facts.

Today, technology has put communication in the hands of everyone. Now, both managers and employees have access to similar information; the information hierarchy has changed. No longer is a manager in charge because she has access to more information. Today, managers are in charge because they bring their teams together and direct the process to gather, assess and use information in a meaningful way. Information movement (communication) has changed how we manage. Information movement has changed what we say and how we say it. And this great movement has created the need to learn how to determine fact from fiction, both at work and in life.

We know that most of what politicians say is perspective. Though it would be great if they were mandated to only say what is true (think of how much less we would hear from them), we must be able to assess fact from fiction, truth from rumor. Just because something is said does not make it true. I would love to see a small “r” (r for “rumor”) added to texts, tweets and others posts, indicating that the statement has not been fact-checked. Then I would know whether I could rely on the information to make a meaningful decision. I know that will never happen so I know it is up to each of us to become better at critical thinking and evaluating what we hear to be able to separate chat and rumor from fact.

Our success is in our ability to use information – at work or in life. We are connected more now than ever before to networks of people who spread their ideas and comments around at the speed of the click. There is great success in this. There is also a great potential for failure. Though in my work with companies I always encourage managements to constantly include employees in discussions about what they hear and see (the are in fact the eyes and ears of every organization), great managers must help their employees learn to be better at critical thinking and information evaluation. This improves the quality of the information they bring to and use in the organization. And seeing this in the workplace, educates them to do it in life.

Information is good. Meaningful and factual information is better. Since we can never require and ensure politicians, businesses, celebrities and others who share information to present only fact, we must own the fact-checking process. Commit today to share only meaningful and accurate information. Improve your critical thinking, your review of information and your evaluation based on fact. Watch out for the brain-dead megaphone – the loudest voice – that insists you listen because it is loud (loud may mean volume but it also may mean celebrity, frequency and pervasiveness).

So before you spread a rumor, think, evaluate and check the facts. Then if it is something that should be passed on, decide on the best way so that is well understood.