Posts Tagged ‘employee motivation’

A New Way To Staff Your Workplace

Sunday, July 25th, 2010

The tendency by many organizations in the recession was to reduce head count but maintain the same responsibilities, now with a smaller workforce. The surviving employees were now saddled with responsibilities that did not match their talents, strengths or passions. They feel overwhelmed, underappreciated and undervalued. This disengages your best employees. And, as recent surveys indicate, these same employees are now unhappy with their work and indicate that as times improve, they will look to change jobs.

So consider this. Look at the roles and responsibilities in the organization that must be done by the core, fulltime staff. Then determine all other roles and responsibilities that can be hosted by flexible free agents – outsourced by people who are as talented about the particular role as your full time employees are in their roles. Flexible free agents are those who do a particular task for many companies – on a part-time basis. Think of flexible free agents as the half step between a fulltime employee and an entrepreneur. Many have been laid off from their roles and have strung several part-time, task-specific roles together to invent a new job. This creates a new and valuable type of contract employee in today’s workplace.

So, back to your workplace. Some roles are so core to the business that it is important to have them staffed by fulltime employees. Some roles can be done on a part-time or temporary basis by someone who is exceptional at the task (flexible free agents). This way, free agents are hired only when needed, do not incur additional overhead, and are extremely productive. This allows the full time employee to stay more focused on their critical responsibilities – those that drive greater customer loyalty, drive greater results or increase efficiencies.

Here are two examples:

Surveying customers is a critical responsibility of every organization; it is important that your organization always know what your customers think and feel. Though critical, it can easily be outsourced to survey organizations or to flexible free agents who specialize in this work for your industry. You need the information; you don’t need to gather the information.

Creating an employee handbook, a company intranet, or a company newsletter are all tasks that improve the quality of the work life but can be easily outsourced to allow your talented fulltime employees to stay focused on customer service and profit-generating tasks.

So what are the fixed roles for your organization? What roles can be flexible? You don’t need to hire full time employees for every role. Hire fulltime when the role requires it. Otherwise, use flexible free agents.

Please forward this to someone who can benefit from it, and contact me to help introduce how to maximize your employees’ performance.

Two Great Questions To Get Your Employees Thinking

Friday, July 16th, 2010

Most employees are great about showing up on time every day. Significantly fewer show up fully present – ready to make a difference with customers and the business. Many employees don’t pack their brains when they pack their lunches because many managers don’t ask their employees to think at work.

Sixty-five percent of employees do just enough not to get fired, according to statistics presented in Marcus Buckingham’s book, First Break All the Rules. His work with the Gallup Organization looked to define what degree employees are thinking and engaged in the workplace. This means more than half of employees don’t actively think their way through the day – they just follow the rules, do what they are told and little more.

Most managers do not take advantage of the thinking power of their employees. They seem content to have their employees simply do their jobs; they do not actively tap into their ideas, thinking and creativity. This wastes one of the most significant assets of the organization – the intellectual capital – the thinking power of the employee.

So how do you get an employee to think? Get in the habit of asking every employee these two questions every day:

1. “What if…?”
2. “What are two ways to …?”

Here are some examples:
• What if we allow employees to work more flexible hours, what would that do to performance?
• What if we eliminated two of our products or services; what would the impact be on customers?

• What are two ways to improve our marketing to our customers?
• What are two ways to attract great candidates to our company using social networking?

The format of the question isn’t as important as the discipline to constantly ask employees what they think. Tap into the resources you fund every week with your payroll. You paid for their thinking, now get what you paid for.

Get Results In A Period Of Change

Sunday, July 4th, 2010

Change in the workplace is the new constant. With the increase in access to information, successful organizations must always be adapting, changing, improving and growing. This can wear your employees out.

So how do you help your team thrive and learn to welcome change? How do you build their confidence, energy and engagement when many of them feel like they are “running on empty?” I’ll share four ways in a moment, but see if you and your employees can relate to this situation:

You come from a meeting and are overwhelmed by new initiatives, new directions or added work. You look at the page or pages of notes, not sure where to start, or what is most important. Though you know the change is important, you can’t get your head around all that you need to do. You feel overwhelmed before you even start. And this directly impacts your attitude, effort and ultimately your success.

So here are four ways to help your employees stay confident and productive in a workplace of exponential change:

1. Provide absolute clarity of direction, expectations and results.
2. Divide responsibilities into smaller, scalable components; focus on the critical things, not everything.
3. Build in success momentum; find ways for to achieve small immediate successes to activate energy and confidence.
4. Be (more) available for support, training, dialog and applause.

In today’s smaller workforce, chances are better that those employees who remain are your better employees (and if they aren’t, why not?) – because you know you have to get more done with less. Though you have great people, they still can get overwhelmed by the amount of change.

Just presenting a new project, or informing your employees of a need to change, does not make the change happen well, or keep their energy high. Instead, it takes a new and more connected approach to managing to make changes when change is hard. Help them learn new habits that will activate their performance in any period of change.

Please share this with someone who can benefit from it and contact me to help you better connect to your employees to activate their passionate performance. Be sure to check out Switch by Chip and Dan Heath.

The Power of Emotional Leadership

Sunday, May 30th, 2010

There was a time when the great leaders where stoic, analytical and distant. They were able to separate their feelings from what they had to do to stay in control. They were impersonal and non-emotional. This represented strength.

Then the world has changed. Today’s best leaders are those who activate the emotional connection and emotional investment of their people. They don’t do this by remaining distant from their people. They do it by being more human and more emotional with their people.

Regardless what you feel politically about Obama, he models both effective and ineffective leadership qualities. His thinking and analytical approach to the country’s complex issues allows him to successfully manage things at once. However, his even and non-emotional responses portray him as disconnected from the feelings of those affected by challenges such as lost jobs, lost houses and the gulf oil spill.

Today’s workplace needs leaders who share their passion for what they do, and the feelings they have for the people they lead. They must be more connected to both how they think and feel, and be able to be truly present with their emotions. Emotions are not a sign of weakness – they are a sign of humanity. And if today’s managers and leaders want to engage and inspire their employees to perform, then they must be comfortable with their emotions and the emotions of their employees.

I frequently reference the book, Human Sigma, by Dr. Johnn Fleming and Jim Asplund. In this book, the authors (Gallup researchers) present that the primary difference between a satisfied customer and a loyal customer is the emotional connection a customer has to a brand, product or organization. Emotions move customers from satisfied (maybe they come back) to loyal (they always come back).
The same can be said about employees. The greatest employee performance happens when they are emotionally connected to their work through a compelling purpose and an emotional/personal connection to their manager and team.

Accurate, though dispassionate, rhetoric does not inspire; emotional connectedness inspires. Empathy matters. Emotions matter. Maintaining a constant state of evenness confuses employees to what matters and what really matters. Life and work include race and rest, excitement and stability. Leaders create the tone by how they react. The monotone, emotional-less leader inspires the same bland response from his people.

How Obama is handling the response to the BP oil spill is very telling about his leadership style. Though applauded for his ability to be constantly stayed and even, there are indeed times when the emotions – the humanity – are needed to relate to what others are experiencing. Think about Churchill at the time of the bombing of London in the second World War. To activate emotions, you have to show emotions.

Leaders who share their emotions, share their humanity. Employees relate as people. Customers relate as people. Out of control emotions are counter-productive. The lack of emotions is also counter-productive.

Do your employees see you as human and passionate about things that really matter?
Do you openly and responsibly share your feelings and emotions in the workplace?
Do you inspire your employees to be emotionally-invested in their work?

In the industrial age, emotions were perceived as performance inhibiting. In a service and intellectual age, emotions drive innovation, responsiveness and performance. Set the emotional pace for you employees; they will then set the emotional pace for your customers. There are leadership lessons everywhere.